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EndNote 21

EndNote at Indiana University - Bloomington

Sharing a Library

Sharing Libraries    Instructions and video from


share library


How it works:

  • You can include anyone who’s using EndNote 21 (up to 1000 people)
  • Share your entire EndNote library, including references, PDFs, and annotations
  • Decide whether you would like to give your colleague's EndNote Online account 'Read only' or 'Read & Write' permission.
  • Everyone can add to, annotate and use the library – at the same time
  • There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage

How to share your library or create a new team library

Whether you want to share your existing EndNote library with up to 1000 colleagues, or work as a team to create a new library from scratch, it’s easy to get started. Just open your (most important so called your 'master') library in EndNote. Go to 'File > Share'. Enter your colleagues EndNote Online account (email address) and choose permission option 'Read only' or 'Read & Write'.

Share Library



How to join a library someone has shared with you

Once you’ve accepted the invitation, follow these 3 easy steps:

  1. Create an EndNote account (if you don’t have one yet) and connect it to your desktop version of EndNote 21.

  2. In the Preferences menu, select Sync. Follow the instructions to log in or set up a new account.

  3. Once connected, select File > Open Shared Library


    share library


There’s no charge for sharing, no library size limit and no charge for unlimited cloud storage. Start sharing! You can now add to, annotate and use the library, even if others are using it at the same time.

More details on how to share an EndNote research library

Who can I share my library with?

Anyone who has EndNote 21, no matter where they are located. EndNote library sharing is not restricted to people within the same firewall or organization.

How many libraries can I share?

You can share one library from your Mac or Windows desktop. The library that you share will also be the library that you can access online at or on your iPad using the EndNote for iPad app. There is no limit to the number of libraries that can be shared with you by others.

Can I access a shared library from anywhere?

If you are the one who shared the library, you have access to this library on your desktop, online, or on your iPad. If you have been invited to access someone else’s library, you can only access this library from your desktop.

How do I share my library with someone?

Just go to File > Share and enter the email addresses of people to share with (up to 1000 total). Choose whether you would like to give 'read-only' or 'read-write' access to the one you share your library with. If you haven’t set up your EndNote account, you will be prompted to do this first. Since sharing relies on our sync services, all users accessing the library must have an EndNote online account connected with their desktop version of EndNote 21.

What if I no longer want to share my library?

You can easily control access to your library from your desktop version of EndNote 21. Add or remove individual access by going to File > Share.

Sharing libraries
All about sharing libraries from, including videos