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Libraries Indiana University Bloomington

Scholars' Commons Digitization Equipment

Instructions for the digitization equipment in the Wells Library Scholars' Commons

How to digitize a document (print, handwritten, etc.) using the Sheetfed Scanners

  1. Open PaperStream Capture, either by clicking the icon on the desktop or searching for it in the Start Menu.
  2. Click Config in the upper left corner. This will allow you to choose a profile and edit it to fit your project. You can also create your own project. Choose a profile to edit or choose to make a new profile.
  3. When you click Edit or New, your configuration options will appear.
  4. Under Name, name your profile. Either with your project name or with some other important factor. You can describe it if you wish, but it is not necessary. The same is true of choosing an icon to represent your profile.
  5. Under Scan, there are three options:
  6. Scanner Name is the name of the scanner. There should only be one option.
  7. Driver Profile gives you color options and also a Details button.
  8. Scan Options allows you to choose Enable Continuous Scanning (good for long items), and two options to Mark Pages. Mark Pages is not a necessary setting to change.
  9. The Details button allows you to fine tune your scan:
  10. Paper Source allows you to choose whether you want the Sheet Feeder, which you can use to scan only the front or back of your pages or both sides simultaneously, or the Flatbed.
  11. In the upper right hand corner of this new box, there is a small green figure with a gear. Click this for further options.
  12. Basic allows you to change color settings under Image Mode, your Paper Source once again, your Resolution (typically we suggest 400 dpi for typescript like books, and 600 dpi for images), and your Paper Size to ensure that your whole item is scanned.
  13. Image gives you options to change your Tone Adjustment (for things such as Contrast) and Cleanup (to get rid of small unwanted blemishes on your scan). The other options are not important.
  14. Page allows you to choose how the scans are automatically cropped under Cropping, Rotation to make sure your item is right-side up, Hole Punch Removal, and Blank Page Skip.
  15. Paper Feeding allows you to choose Multifeed Detection, where the computer will automatically detect if there is more than one item to be scanned.
  16. Batch, Endorser, and About are not important to the settings! You can ignore them.
  17. Hit OK when you are done with your settings, and it will take you back to the original settings screen.
  18. Under Release you find File Settings and Upload To.
  19. File Format allows you to choose what you want to save your file as (PDF, TIFF, JPG) and whether you want to compress it.
  20. Under Destination, the Output Folder is the folder you are saving it to – usually one you made on the desktop for this purpose.
  21. File Name lets you name your files when they are scanned, rather than having to rename them afterwards. If you choose Auto, then your scans will name themselves automatically. Clicking Settings beside this option will give you naming options.
  22. Upload To allows you to upload to the folder you specified above or to another application.
  23. Separation and Index are not important and can be skipped.
  24. Test is good to make sure your settings will actually look right, and to make sure you have remembered all of them. At the top left of this option, click Scan Test except release to test your settings.
  25. When you are done, click Save and it will take you back to your original screen, where you will then click Done at the top left.
  26. Hovering over your newly changed or created profile will let you see its basic formatting. When you are ready and have your items either on the flatbed or in the sheet feeder, click this profile to scan.
  27. When you are done scanning your item, the program will go to a Verification screen. Here, you can look at your items one last time.
  28. If necessary, you can Add, Insert, or Replace scans from this screen, but you cannot go back to the scanning profile screen without losing your item.
  29. At the bottom of this screen there are three options.
  30. Release will save the scans to your chosen folder and in your chosen format.
  31. Suspend will allow you to come back to your items at a later date. DO NOT DO THIS! These computers are wiped nightly and people can change your profile settings, so there is no guarantee it will still be there the next time you come back to it.
  32. Cancel will get rid of all of your scans. This is good if you have made a major mistake while scanning or if you have just run a test batch. Otherwise, do not cancel your item.